GST Tax Invoice Format

GST Tax Invoice Format

Tax invoice is standard format invoice required under GST system which need to be issued by GST Registered Company.  Failure  to issue right Tax Invoice may result in fine and penalty of not more than RM300,000 or imprisonment of not more than 2 years or both.

In order to claim back GST, a registered GST company need a proper tax invoice.  A tax invoice is the primary evidence to support an Input Tax Credit claim.

Type of invoice when making taxable supplies :

  1. Full Tax Invoice
  2. Simplified Tax Invoice

When to issue Tax Invoice ?

When you charge GST, you need to issue a tax invoice showing the amount of GST and the price of the supplies separately. The tax invoice has to be issued within 21 days after the time of the supply.

Full Tax Invoice 

Particulars to be shown in the tax invoice:

  • The words ‘tax invoice’ in a prominent place
  • The invoice serial number
  • The date of issuance of the invoice
  • The name (or trade name), address and GST identification number of the supplier
  • The name and address of the recipient of the supply
  • A description of the goods and/or services supplied
  • The quantity or volume of the goods and/or services supplied, for example, litres of petrol, kilos of meat or hours of labour
  • Any discount offered
  • The total amount payable excluding tax, the rate of tax and the total tax chargeable shown as a separate amount
  • The total amount payable including the total tax chargeable

The Director General of Customs may upon request allow the tax invoice to be varied from the above whether in term of particulars in the tax invoice or issuance of other type of tax invoice e.g. simplified tax invoice.

Example GST Full tax Invoice/Contoh invois Penuh GST

GST Tax Invoice

Simplified tax invoice

Another type of tax invoice which is accepted for GST is called simplified tax invoice.

  • Simplified tax invoice which does not have the name and address of the recipient, the maximum of input tax to be claimed must not exceed RM30.00 (6% GST).
  • If the recipient wants to claim the full amount of input tax (more than RM30.00), then he must request for his name and address to be included in the simplified tax invoice.

This type of invoice normally used by retailer who generated large volume of invoice daily example supermarkets, restaurant etc

DG may allow the simplified tax invoice to be issued containing:

  • The name (or trade name), address and GST identification number of the supplier
  • The date of issuance of the invoice
  • The invoice serial number
  • A description of the goods and/or services supplied
  • The total amount payable including the total tax chargeable
  • For each rate of tax chargeable, the gross amount payable including tax and the tax rate applicable

Example GST simplified tax Invoice/Contoh invois GST

GST_simplified_tax_invoice

 

Note :

  • A pro forma invoice is not regarded as Tax Invoice.
  • You can claim input tax in your GST return if you have proper tax invoice.
  • Your supplier should provide you with a proper tax invoice for GST claim purposes.

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